Guide · Humble for teams

How to build a company brain your whole team can ask

Your AI second brain, for the whole team. Organise work into shared spaces. Then anyone on the team, and the AI apps they use, can find it and ask about it.

In short

  • Team knowledge is stuck in heads, chats and old meetings.
  • Put each project, client or team in its own shared space.
  • Everyone, and their AI apps, can then ask about it. Private work stays private.
  • History shows who changed what, and when, on every task, note and contact.
Set it up in 20 minutes See Humble for teams

Or read the full guide: about 10 minutes.

Use cases in this guide

4 ways to use what this guide teaches. Each one opens its own page with the steps.

Chapter 01~1 min read

Your team’s knowledge lives in heads and chats

Why does the team keep asking the same questions?

Most of what a team knows is not written down in one place. It is in people’s heads, in chat threads, in private notes and in meetings nobody recorded.

So people ask each other. Who is doing this? What did we agree with Tidewell? Where is that plan? Each answer costs someone else’s time, and the answer is lost again by next week.

AI apps make this worse, not better. Each person’s Claude or ChatGPT knows only what that person told it. Nobody’s AI app knows what the team decided.

Chapter 02~1 min read

A company brain is one memory for the whole team

What is a company brain?

A company brain is one shared place for your team’s tasks, notes and decisions. Everyone reads from it and adds to it. So do the AI apps they use.

It is the team version of an AI second brain. The difference is that the work is shared, so a question one person asks can be answered from what the whole team wrote down.

A good company brain does three things:

  • It is organised the way you work. By project, client or team, not one big pile.
  • It shares only what you choose. Shared work is shared. Private work stays private.
  • People can use it, not only AI. Anyone can open it, read it and fix it, without asking an AI app.
Chapter 03~2 min read

Organise your work into spaces

How do you build one?

In Humble for teams, the company brain is made of A shared place for your team’s tasks, notes and pages. Part of Humble for teams.. Make one space for each project, client or team. Then put the work in it.

  • One space per piece of work. “Tidewell launch”, “Q3 hiring” or “Product team”.
  • Tasks, notes and pages in one place. Everyone in the space can see them and add to them.
  • Who is doing what, without asking. Each task shows who it is for.
  • Your own work stays yours. What you save for yourself stays private until you put it in a space or share it.
A shared space for one project. Everyone in it sees the same tasks and notes.

Working with a client or partner? A A private space for one client or partner. You invite people from outside your company to it. is a private space you can invite people from outside your company to. They see that space and nothing else.

Chapter 04~2 min read

Ask questions across your team’s work

What changes once the work is in spaces?

Each person connects their own AI app, such as Claude, ChatGPT or Gemini, to Humble. It can then answer from their own work and from everything shared with them, including your team’s spaces.

So anyone on the team can ask:

  • “Who is doing what on the Tidewell launch this week?” It lists the shared tasks, by person.
  • “What did we agree with Tidewell about the pilot?” It finds the shared note.
  • “What is still open before the launch?” It lists the tasks not yet done.

Private stays private

Each AI app sees only what its person can see in Humble. A teammate’s AI app never sees your private tasks or notes. Humble asks each person to allow their AI app first.

The difference from a personal second brain: you organise work into spaces, and then the whole team can ask about it.

Chapter 05~1 min read

See who changed what, in History

How do you know what changed while you were away?

When a whole team works in the same space, things change all day. Someone moves a due date. Someone else picks up a task. You were in meetings and missed it.

History shows you. Every task, note and contact keeps a history of every change: what changed, who changed it and when. Everyone who worked on it shows up, so you can see how the work moved from person to person.

Send the Tidewell contractHistory
  1. Marked completePriya Kumar · Today, 11:20
  2. Changed the due date to FridayTom Reid · Yesterday, 16:05
  3. Assigned to Priya KumarSarah Lee · Monday, 09:40
  4. CreatedYou · Monday, 09:38
One shared task, four people. The newest change is at the top, with who made it and when.
  • Open it in one click. On any task, note or contact, select History, the clock at the top. It works the same way on all three.
  • It shows the changes that matter. On a task, for example: the title, description, due date, Now, Next or Later, links, related items and who it is assigned to. Also when it was created, completed or reopened.
  • Every change has a name. No more asking “who moved this?” in the team chat.
  • Busy moments stay short. Changes one person makes within 10 minutes show as one entry.

History is for people who can edit the task, note or contact. Someone who can only view it does not see History. More about History.

A company brain is not only what the team knows now. It is how you got there, and who did what along the way.

Chapter 06~2 min read · four use cases

Ways to use it

What does this look like day to day?

Here are four ways teams start. Each one has its own page with the steps.

  • The problem: I only find out who is doing what at the weekly meeting.

    Ask what your team is working on (opens in a new tab)

    Ask Claude, ChatGPT or Gemini who is doing what. It answers from the tasks and notes your team shares in Humble.

  • The problem: I ask everyone for an update. Then I write the report.

    See your team’s progress without chasing (opens in a new tab)

    Finished tasks, shared notes and work from Linear and GitHub appear on one team timeline.

  • The problem: My team’s work is in Linear and GitHub, not with everything else.

    See Linear and GitHub work with the rest (opens in a new tab)

    Closed tickets and merged pull requests appear on your team timeline.

Find more in all team use cases (opens in a new tab).

Chapter 07~1 min read · 20 min to do

How to set up your company brain in 20 minutes

Start with one project. Add the rest once it works.

0–5 minutesMake a shared space for one project you are working on now. Add the people working on it.You’ll have: Your first shared space.
5–10 minutesAdd the project’s open tasks and its main notes to the space. Pick who is doing each task.You’ll have: One place for the project’s work.
10–15 minutesAsk each person to connect their AI app to Humble.You’ll have: AI apps that can read the space.
15–20 minutesAsk your AI app: Who is doing what on this project?You’ll have: Your first answer from the company brain.

Good to know

  • It needs Humble for teams. Shared spaces are part of the Team plan. Connecting your AI apps costs nothing extra. Some AI apps need a paid plan of their own to add a custom connector.
  • Start small. One space that people use beats ten that nobody opens.
  • What your team can see. Only what is in a shared space, or what someone shares with them.
Chapter 08~1 min read

Common questions

One shared place for your team’s tasks, notes and decisions. Everyone can find what they need, and so can the AI apps they use. In Humble, you build it from shared spaces.

A shared place for your team’s tasks, notes and pages. Make one for each project, client or team. Spaces are part of Humble for teams.

No. What you save for yourself stays private to you. Your team sees only what is in a shared space, or what you share with them.

Each person’s AI app sees only what that person can see in Humble. That is their own work, plus what is shared with them. It never sees anyone else’s private tasks or notes.

Humble for teams. Shared spaces, team timelines and guest spaces are part of the Team plan. Connecting your AI apps costs nothing extra.

Yes. Humble for teams has guest spaces: private spaces you can invite clients and partners to.

Yes. Open it and select History, the clock at the top. It works the same way on tasks, notes and contacts. It lists each change, newest first, with who made it and when. History is for people who can edit it.

See how it works in Humble

Everything in this guide works in Humble for teams today, with Claude, ChatGPT and Gemini.

See shared spaces, team timelines and guest spaces, and how each person stays in control of their own work.

See Humble for teams See pricing
Chapter 09~1 min read

About this guide

This guide was written by the Humble team. It shows one way to give your team one shared memory, not the only way.

AI apps change often. Check your AI app’s own plans and settings before you start. Company names in the examples, such as Tidewell, are invented. The guide describes Humble as of November 2026.

Last reviewed: 3 November 2026.

Found something wrong or missing? Email hello@thehumbleai.com. We read everything.

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Want to try it yourself?

Make one shared space for a project. Then ask your AI app who is doing what, and see whether one team memory saves you a meeting.

See Humble for teams