An AI assistant that works on your podcasts, talks and events while you get on with your day. It sorts your ideas, does the research and gets your guests ready. You check what it made and choose what goes out.
In short
Your AI app works in your Humble on a schedule, with no one asking.
It sorts ideas, researches topics and drafts scripts and guest packs.
A podcast episode, a talk, a webinar and a panel all go the same way. You have an idea. You look into it. You write a plan or a script. You get your guests ready. Then you record it, and turn it into posts and follow-ups.
Most of that is small, steady work that is easy to forget. Sorting notes. Finding sources. Checking who has sent their bio. Writing the show notes. An AI assistant can do it for you, on a schedule, while you do the parts only you can do.
This guide shows eight jobs you can give it:
Eight jobs for your assistant, and when each one runs
Follow-up tasks, and a note of what you made this week
How each job is laid out
The job. The small, steady work it takes off you.
What it does on its own. The steps it takes with no one asking.
What it asks you first. Where you check its work before anything goes out.
The prompt. Words to copy into a scheduled task, with a Copy button.
Run an event as well? The Event Manager playbook covers the parts people do: venues, vendors and the day itself. This guide covers the parts your AI assistant can do for you.
Chapter 02~2 min read
How it runs on its own
How does an AI app do work when I’m not there?
Two things make it work.
The Humble AI connector (MCP). It lets Claude or ChatGPT find, read, add and change your Humble notes, tasks and contacts, put them in folders and link them to each other. See the Humble AI connector.
A A prompt your AI app runs by itself at a time you choose, such as every evening at 18:00. in your AI app. You write the prompt once. Claude or ChatGPT runs it every day or every week. Scheduled tasks run online, even when your computer is asleep.
Three ways a job can start
On a schedule. “Every evening, sort today’s ideas.” Most jobs in this guide work this way.
When something changes. “When a guest says yes, make their guest pack.” A scheduled task can’t see the change as it happens. So it checks each morning for anything new, such as a guest you moved into your Confirmed guests folder, and works on that.
When you ask. “Draft the script for episode 12.” Some jobs need you there, so you ask in a normal chat.
Folders tell it what to do
Your assistant reads your folders to know what is ready. Move an idea into Research this, and Monday’s job researches it. Move a guest into Confirmed guests, and the next morning’s job makes their pack. You stay in charge by moving things, not by writing new prompts. See the folders to make.
Chapter 03~3 min read · jobs 1 to 3
Ideas and research
How do loose ideas become topics I’m ready to talk about?
Job 1: Sort your ideas every evening
The job
Ideas come at odd times. On a walk, in a meeting, in Slack. You save them fast, from your phone, Slack or the browser, into one Ideas folder. By the end of the week there are 30 loose notes, and you can’t see which ones belong together.
What it does on its own
Reads every note added to Ideas today.
Puts each one in a topic folder, such as Topic: AI at work. It makes a new topic folder when nothing fits.
Links each idea to older ideas on the same topic, so they sit together.
Gives a note a short title when it has none.
What it asks you first
Nothing. It only sorts and links your own notes, and never changes what you wrote. Ideas it can’t place stay in Ideas for you.
The prompt
Search my Humble notes in the folder "Ideas" that were added today. For each one: put it in the topic folder it fits best, named like "Topic: AI at work", and make a new topic folder if none fits. Link it to older notes in the same topic folder. If it has no title, give it a short one. Don't change the text I wrote. If you can't tell where an idea goes, leave it in "Ideas". When you finish, list what you moved and where.
Run it: every day at 18:00.
What changes: you capture ideas without stopping to sort them. Each topic grows by itself, and you can see which ones have enough to make an episode.
Job 2: Research a topic once it’s ready
The job
A topic has enough ideas to make an episode or a talk. Now you need facts, numbers and quotes. Research takes hours, and the tabs you opened are gone the next day.
What it does on its own
Looks for notes you moved into Research this.
Searches the web for recent sources, numbers and views on both sides.
Writes one research note per topic: what it found, each source’s link and date, and three questions worth asking.
Links the research note to your idea, and to each web page it used.
What it asks you first
It doesn’t publish anything, so nothing needs approval. Check the sources before you quote them on air. AI apps can get facts wrong.
The prompt
Look in my Humble folder "Research this". For each note there that has no linked note titled "Research:", search the web for recent, reliable sources on its topic. Then create a Humble note titled "Research: " and the topic. In it, write: the five most useful facts or numbers, each with the source's name, date and link; two views that disagree; and three questions worth asking a guest. Put the note in the same folders as the idea, link it to the idea, and link it to each web page you used. Mark anything you're not sure of. When you finish, list the topics you researched.
Run it: every Monday at 07:00.
What changes: every topic comes with its sources, kept with the idea. You can see where each fact came from months later.
Job 3: Look into each guest before you invite them
The job
Before you invite someone, you want to know their work, what they have said before, and why they fit this topic. That means an hour of searching for each person.
What it does on its own
Finds contacts you added to your Guest ideas folder today.
Searches the web for their role, recent talks, podcasts and writing.
Adds a short background note to their contact, with links.
Links them to the topic they fit, and suggests one line on why for your invite.
What it asks you first
It doesn’t contact anyone. You write and send the invite yourself.
The prompt
Look in my Humble folder "Guest ideas" for contacts added today. For each person, search the web for their current role, recent talks, podcasts and writing. Create a Humble note titled "Background: " and their name, with a short summary and a link for each thing you found, and link it to their contact. If they fit one of my "Topic:" folders, link them to it and add one line I could use in an invite to say why. Don't contact anyone. When you finish, list who you looked into.
Run it: every day at 18:30.
What changes: you invite people knowing why they fit. Their background stays on their contact for next time.
Chapter 04~4 min read · jobs 4 to 6
Scripts and guests
How do my guests get everything they need, without living in their inbox?
Job 4: Draft the script or run sheet
The job
You have ideas, research and a guest. Now you need an outline: an opening, the questions in order, timings and a close. Starting from a blank page is the hard part.
What it does when you ask
Reads the episode’s folder: your ideas, the research note and the guest’s background.
Drafts a script note: an opening, 8 to 10 questions in order, timings and a close.
Links the script to the research it used, so you can check each point.
What it asks you first
This one runs when you ask, so you are there. Read the draft and change it so it sounds like you. You can also save a script you like as Template: script, and ask it to follow that shape every time.
The prompt
Read everything in my Humble folder "Episode: " [name], including the research and the guest's background. If I have a note titled "Template: script", follow its shape. Draft a script as a new Humble note titled "Script: " [name], with an opening, 8 to 10 questions in a sensible order, a time for each part, and a close. Link it to the notes you used and put it in the episode's folder. Keep it in plain words.
Run it: in a normal chat, when the episode is ready to plan.
What changes: you start from a draft, not a blank page. Every point in the script links back to where it came from.
Job 5: Make each guest’s pack and their tasks
The job
A guest says yes. Now they need the topic, the questions, the date, the link and what to send you. You also need their bio, a photo and their sign-off on the questions. Usually that is five emails, and the details end up spread across all of them.
What it does on its own
Each morning, finds guests you moved into Confirmed guests who don’t have a pack yet.
Writes one guest pack note: what the episode is about, the questions, the date, time and link, how long it takes and how to prepare.
Adds a task for each thing you need from them, such as Send a short bio, Send a photo and Check the questions, with the guidance written in each task and a due date.
Links the pack and the tasks to the guest’s contact and the episode, and puts them in a Ready to send folder.
What it asks you first
Everything. Your assistant can’t share a note or assign a task, so nothing reaches your guest until you do it. Open Ready to send, read the pack, then:
Share the pack with your guest as a Viewer. Humble emails them the note.
Assign each task to your guest by typing their email. Humble emails them about each task.
Your guest doesn’t need a Humble account to get the emails. To tick a task off, they sign in to Humble with the same email. Each task holds its own guidance, so they don’t need to search their inbox for what you meant.
Change the pack later, and your guest sees the new version. There’s no “final v3” email.
The prompt
Look in my Humble folder "Confirmed guests" for contacts with no linked note titled "Guest pack:". For each guest, find their episode folder and its script. Create a note titled "Guest pack: " and their name and the episode, with: what the episode is about, the questions, the date, time and link, how long it takes, and how to prepare. Then create these tasks, each due 7 days before the recording: "Send a short bio (about 50 words)", "Send a photo (square, at least 800 pixels)" and "Check the questions and tell me any you'd change". Write the guidance in each task's description. Link the note and the tasks to the guest's contact and the episode. Put them all in the episode's folder and in "Ready to send". Don't share or send anything. When you finish, list the packs you made.
Run it: every day at 08:00.
What changes: a guest says yes, and the next morning their pack is waiting for your check. Your guest gets one page with everything, and a short list of tasks to tick off.
Claude · Scheduled
Make guest packs for new confirmed guests
Humble · Made 1 note and 3 tasks
I made a guest pack for Dana Reyes, for episode 12. Her three tasks are in Ready to send. Nothing has been shared yet.
The morning job reports back. The pack waits for you in Ready to send.
Job 6: Check on your guests every Monday
The job
A week before recording, you want to know who has sent their bio and who hasn’t. Checking means opening every guest, and nudging means writing the same email again.
What it does on its own
Reads the open guest tasks in each episode folder.
Writes one Guest check note: each guest, what they have done, what is still open and what is late.
Drafts a short, friendly nudge for each guest with a late task.
Adds a task for you, Send guest nudges, linked to the note.
What it asks you first
You send each nudge yourself, so you choose the tone and the timing.
The prompt
Look in my Humble folders that start with "Episode:" for guest tasks, such as "Send a short bio", that are not done yet. Create a note titled "Guest check: " and today's date. For each guest, list what's done, what's still open, and what's late. For each guest with a late task, draft a short, friendly reminder of two or three sentences that I can send. Then create a task for me, "Send guest nudges", due today, linked to the note. Don't contact anyone.
Run it: every Monday at 08:30.
What changes: you see every guest’s progress in one note, once a week. Nudges take a minute, not a morning.
Chapter 05~3 min read · jobs 7 and 8
After you record
How do I get more out of each episode, and keep the people I met?
Job 7: Turn one episode into many posts
The job
One good conversation can become show notes, a LinkedIn post, a newsletter section and clip ideas. Writing them all is a second job, so it often doesn’t happen.
What it does on its own
Finds new transcripts you saved to an episode folder. With Granola connected, it can save the transcript for you first.
Drafts show notes, one LinkedIn post, a newsletter section and five quotes or moments for clips, each with a rough time.
Saves them as one Posts note in the episode folder, linked to the transcript.
Adds a task for you, Check and post.
What it asks you first
It doesn’t post anything. You check the words, then post them yourself. Ask your guest before you quote them.
The prompt
Search my Humble folders that start with "Episode:" for notes with "Transcript" in the title added in the last day, with no linked note titled "Posts:". For each one, create a note titled "Posts: " and the episode name, with: show notes of about 150 words with the key points; one LinkedIn post in my voice; a newsletter section of about 120 words; and five quotes or moments for short clips, each with a rough time. Link it to the transcript and put it in the episode folder. Then create a task for me, "Check and post", linked to the note. Don't post anything.
Run it: every day at 19:00.
What changes: the day after you record, the drafts are waiting. One conversation turns into a week of posts.
Job 8: Follow up and round up your week
The job
A guest mentioned a book, a person you should meet and an idea for next time. You meant to follow up. A week later you can’t remember what they said.
What it does on its own
Reads this week’s transcripts and posts notes.
Adds a task for each follow-up, such as Send Dana the report you mentioned, linked to the person.
Saves new ideas from the conversation to Ideas, so job 1 sorts them.
Writes a Week in review note: what you recorded, posted and still have to do, and adds a task to thank each guest.
What it asks you first
You write the thank-you and send any follow-up. It adds people to your contacts only when they were in the conversation.
The prompt
Read my Humble notes from this week in folders that start with "Episode:", including transcripts. For each promise or follow-up, create a task for me, linked to the person and the episode. Save each new idea for a future episode as a note in "Ideas". Then create a note titled "Week in review: " and today's date, listing what I recorded, what I posted and what's still open, and create a task for me to thank each guest from this week. Don't contact anyone.
Run it: every Friday at 16:00.
What changes: nothing a guest said gets lost. Ideas from one episode feed the next, and you can see what you made each week. In My Progress, every finished task shows on your timeline.
Chapter 06~1 min read
You stay in charge
What does it do by itself, and what waits for me?
A simple rule: your assistant works on your own things. Anything that reaches another person goes through you.
What your assistant does, and what it leaves for you
It does on its own
It leaves for you
Sorts, titles and links your notes
Changes to what you wrote
Researches and writes research notes
Checking facts before you use them
Drafts scripts, packs, posts and nudges
Sending or posting any of them
Adds tasks for you and for guests
Assigning a task to a guest
Puts things in folders
Sharing a note with anyone
Adds and updates contacts
Deleting anything
Some of this is built in. Through the Humble AI connector, your AI app can’t share, assign or delete. It sees only what you can see, and Humble asks you to allow each AI app first. The rest comes from your prompts, which each end with “Don’t contact anyone” or “Don’t post anything”.
Each job also ends by listing what it did. Open the scheduled task in your AI app to read that list, or search Humble for today’s notes.
Chapter 07~1 min read
How to organise this in Humble
Which folders does my assistant need?
The prompts in this guide use these folder names. Make them once, or let the first job make them for you. If you change a name, change it in the prompt too.
Folders your assistant reads and fills
Folder
What goes in it
Who puts it there
Ideas
Every new idea, unsorted
You, from anywhere
Topic: [name]
Ideas on one topic, linked together
Your assistant (job 1)
Research this
Topics you want researched
You
Guest ideas
People you might invite
You
Confirmed guests
People who said yes
You
Episode: [name]
The script, research, guest pack, transcript and posts
You make it, your assistant fills it
Ready to send
Guest packs and tasks waiting for your check
Your assistant (job 5)
Use the same word for the same thing: Episode for a podcast, or Talk or Event if that fits your work better. Then swap the word in each prompt.
Chapter 08~1 min read · 15 min to do
Set it up in 15 minutes
Start with one job. Add the next when the first one works.
0–5 minutesConnect Humble to Claude or ChatGPT. Follow the steps for your AI app on Connect your AI, then sign in to Humble and select Allow. The address to paste is https://my.humbleai.com/mcpYou’ll have: An AI app that can work in your Humble.
5–7 minutesMake an Ideas folder in Humble. Save three ideas into it, from your phone or the browser.You’ll have: Something for your assistant to work on.
7–12 minutesIn Claude, select Scheduled in the sidebar, then New task and Set up manually. Name it Sort my ideas, paste the prompt from job 1, set it to Daily and select Save. In ChatGPT, paste the prompt into a new chat and add: “Run this every day at 18:00.”You’ll have: Your first job, running every evening.
12–15 minutesRun it once now to test it. Open Humble and check where your three ideas went.You’ll have: Proof that it works, before you rely on it.
Good to know
Add one job a week. Start with job 1. Add job 5 when you next book a guest.
What it costs. The Humble AI connector is part of every Humble plan. Scheduled tasks and custom connectors may need a paid plan in Claude or ChatGPT. Check your AI app’s plans.
Watch the first few runs. Read what each job lists when it finishes. If it does something you didn’t want, add a line to the prompt, such as “Don’t move notes that are already in a folder.”
Chapter 09~2 min read · five use cases
More ways to use it
What else helps with ideas, research and the people you meet?
Each of these has its own page with the steps.
“The problem: My ideas are in five different apps.
Yes. Scheduled tasks in Claude and ChatGPT run online, even when your computer is asleep.
Not through Humble. Your AI app can’t share a note or assign a task, so it drafts and you send. When you share the guest pack or assign a task, Humble emails your guest.
Not to get the guest pack and their tasks: Humble emails them. To tick a task off, they sign in to Humble with the email you used.
No. Through the Humble AI connector, your AI app can find, read, add and change notes, tasks and contacts, put them in folders and link them. It can’t delete anything.
Yes. Swap “Episode” for “Talk” or “Event” in the folders and prompts, and “guest” for “speaker”. For venues, vendors and the day itself, read the Event Manager playbook.
See how it works in Humble
Every job in this guide works today, with Humble and scheduled tasks in Claude or ChatGPT.
See what your AI app can do with your notes, tasks and contacts, and how you stay in control.
This guide was written by the Humble team. It is the first of our AI assistant guides: jobs your AI app can do for you, on a schedule. Our guides by role cover the other side, how you work with Humble yourself.
AI apps change often. Check your AI app’s plans and settings before you start, and check what it writes before you use it. Names in the examples are invented. The guide describes Humble as of November 2026.
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